Next, we create an email template that will be sent with your reports. You can specify one or email recipients in the TO, CC, or BCC fields. Multiple email addresses should be separated by a comma.
You can also specify dynamic email recipients based on cell values in the spreadsheet. For instance, if the email address of the recipient is specified in cell B2 of a sheet titled “Employee Shifts”, you can put {{Employee Shifts!B2}} in the To field, and the add-on will pull the dynamic value from the cell at the time of sending the email report.
These dynamic cell values enclosed inside double curly braces can be used inside any of the email fields including subject, email body, and the sender’s name.
The email body can include dynamic cell values as well as ranges that make it easy of you to send portions of the spreadsheet without sharing the full workbook. For instance, you can write {{Employee Wages!B2:F9}} to include only the specific range (B2:F9) from the Wages sheet. Internally, the add-on converts the range to an HTML table, retaining all the display formatting with CSS, and embed it into the email.
You can also include standard HTML tags like H1, IMG, A, B, EM and more to include images and rich formatting in your emails.
Tip: Use the Test Email button to send an email with the exported files before setting up the schedule.
C: Create the Email Schedule
The Google Sheets add-on includes a scheduler to help you set up recurring schedules visually. You can send email hourly, daily, weekly, monthly or even on a yearly recurring basis.
It is also possible to setup advanced schedules like:
- Send a recurring email on the last working day of the month.
- Send email reports every alternate day and end the reporting after 15 days.
- Set up a quarterly schedule and send email reports on the first Monday of the quarter.
That’s it. After specifying the schedule, hit the Save button and your email report will be scheduled.
If you would like to edit your current email report or schedule a new report, go the add ons menu again, choose Email Spreadsheets and Rules.
Download Email Sheets
Email Google Sheets – How it works?
The add-on is written in Google Apps Script. It uses the Google Sheets API to convert sheets to PDF files and uses the Gmail API for sending the converted files as attachments.
Title: How to Email Spreadsheets Automatically on a Recurring Schedule
Sourced From: https://www.labnol.org/software/email-google-sheets-schedule/32127/
Published Date: 2019-07-11 06:05:25
